Sheet1

FY Operating Budget Jonathan Wells 7-Oct-20 HEA-620 Dr. Hamluk
Career Services Department
Student College
July August September October November December January February March April May June Totals:
Expense Line Item Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual
Revenues $ - 0 $ - 0
Initial Estimated Budget $ 1,628,000.00 $ 1,628,000.00 $ - 0
Expenses $ - 0 $ - 0
Staff Salaries and Benefits $ (92,783.37) $ (92,783.33) $ (92,783.33) $ (92,783.33) $ (92,783.33) $ (92,783.33) $ (92,783.33) $ (92,783.33) $ (92,783.33) $ (92,783.33) $ (92,783.33) $ (92,783.33) $ (1,113,400.00) $ - 0
Office Supplies $ (247.32) $ - 0 $ (247.32) $ - 0 $ (247.32) $ - 0 $ (247.32) $ - 0 $ (247.32) $ - 0 $ (247.32) $ - 0 $ (1,483.92) $ - 0
Student Staff Training $ - 0 $ (1,500.00) $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ (1,500.00) $ - 0
Staff Professional Development $ - 0 $ - 0 $ - 0 $ (399.90) $ - 0 $ - 0 $ - 0 $ - 0 $ (185.00) $ - 0 $ - 0 $ - 0 $ (584.90) $ - 0
New Student Orientation $ - 0 $ (200,000.00) $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ (200,000.00) $ - 0
Marketing Materials $ (5,426.00) $ (5,426.00) $ (5,426.00) $ (5,426.00) $ (5,426.00) $ (5,426.00) $ (5,426.00) $ (5,426.00) $ (5,426.00) $ (5,426.00) $ (5,426.00) $ (5,426.00) $ (65,112.00) $ - 0
Institutional Memberships $ (4,107.00) $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ (4,107.00) $ - 0
Social Justice Training Institute $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ (1,500.00) $ - 0 $ (1,500.00) $ - 0
Travel $ (200.00) $ (200.00) $ (200.00) $ (1,000.00) $ (200.00) $ (200.00) $ (200.00) $ (200.00) $ (700.00) $ (200.00) $ (1,000.00) $ (200.00) $ (4,500.00) $ - 0
Meals and Entertainment $ (150.00) $ (150.00) $ (150.00) $ (150.00) $ (150.00) $ (150.00) $ (150.00) $ (150.00) $ (150.00) $ (150.00) $ (150.00) $ (1,500.00) $ (3,150.00) $ - 0
$ - 0 $ - 0
$ - 0 $ - 0
Totals: $ 1,525,086.31 $ - 0 $ (300,059.33) $ - 0 $ (98,806.65) $ - 0 $ (99,759.23) $ - 0 $ (98,806.65) $ - 0 $ (98,559.33) $ - 0 $ (98,806.65) $ - 0 $ (98,559.33) $ - 0 $ (99,491.65) $ - 0 $ (98,559.33) $ - 0 $ (101,106.65) $ - 0 $ (99,909.33) $ - 0 $ 232,662.18 0.00
Line Item Reasoning
Revenues
Line Item 7 - Initial Budget Initial Budget based on 16,280 FTE's and $100 per FTE
Expenses
Line Item 9 - Staff Salaries and Benefits Listed as given : $1,113,400 - Broken down into Monthly payments
Line Item 10 - Office Supplies Bi-Monthly Purchases of 36 Note Pads ($110.97), 90 Stick Note Pads ($89.95), 60 Pens ($5.99), 8 Whiteboard Markers and Erasers ($27.29) (OfficeDepot, 2020)
Line Item 11 - Student Staff Training Yearly Training to go over Department regulations and Guidelines for all returning and new employees.
Line Item 12 - Staff Professional Development Two Staff Members at NACA Seminar in October ($199.95 per person) (National Association for Campus Activities, 2020) and One Staff Member at ACPA in March ($185 per person) (American College Personnel Association, 2020)
Line Item 13 - New Student Orientation Based on $50 per incoming student (Kerr & Powell, 2020). Since FTE's are projected at 16,280, I estimated the incoming class at 4,000.
Line Item 14 - Marketing Materials Based on 4% on estimated annual budget (Katzman, 2016), broken down into monthly segments.
Line Item 15 - Institutional Memberships $1,385 ACPA, $1,160 NACA, $1,562 NASPA. Paid in full at the beginning of the fiscal year. Based on reported institutional dues provided by each Association.
Line Item 16 - Social Justice Training Institute Two students to attend Social Justice Training Institute. $750 per student if paid by check (SJTI, Registration, 2020)
Line Item 17 - Travel Monthly budget of $200 to cover gas, extraordinary travel. Trips in October and March covered by $300 for each roundtrip plane ticket, and $200 for a car rental.
Line Item 18 - Meals and Entertainment Monthly Dinner Party of $150 for department moral. $1,500 for end-of-year celebration.
References:
American College Personnel Association. (2020). Institutional Membership Categories. https://www.myacpa.org/join/institutional.
Katzman, J. (2016). The Spending War on Student Recruitment. https://www.insidehighered.com/views/2016/04/18/too-much-being-spent-higher-education-marketing-assault-essay.
Kerr, E., Powell, F. (2020). 11 Suprising College Fees You May Have To Pay. https://www.usnews.com/education/best-colleges/paying-for-college/slideshows/10-surprising-college-fees-you-may-have-to-pay.
OfficeDepot. (2020). Office Supplies. https://www.officedepot.com/a/browse/office-supplies/N=5+1676/.
National Association for Campus Activities. (2020). School Membership. https://www.naca.org/JOIN/Pages/SchoolMembership.aspx#SchoolDues.
SJTI. (2020). Registration. https://sjti.org/professional-sjti#:~:text=Cost%20of%20registration%20is%20%24750.00,requesting%20a%20reimbursement%20from%20them.
Student Affairs Administrators in Higher Education. (2020). Institutions. naspa.org/about/membership/institutions.

Sheet2

Sheet3

Sheet1

FY Operating Budget $ 1,628,000.00
Career Services Department
Student College
July August September October November December January February March April May June Totals:
Expense Line Item Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual
office supplies $ 92.00 $ 92.00 $ 92.00 $ 92.00 $ 92.00 $ 92.00 $ 92.00 $ 92.00 $ 92.00 $ 92.00 $ 92.00 $ 92.00 $ 1,104.00 $ - 0
student staff training $ 32,560.00 $ 32,560.00 $ - 0
staff professional development $ 399.00 $ 1,180.00 $ 1,579.00 $ - 0
new student orientation $ 271,333.00 $ 271,333.00 $ - 0
marketing materials $ 6,783.33 $ 6,783.33 $ 6,783.33 $ 6,783.33 $ 6,783.33 $ 6,783.33 $ 6,783.33 $ 6,783.33 $ 6,783.33 $ 6,783.33 $ 6,783.33 $ 6,783.33 $ 81,399.96 $ - 0
institutional memberships $ 4,046.00 $ 1,160.00 $ 5,206.00 $ - 0
sjti registration $ 1,500.00 $ 1,500.00 $ - 0
travel $ 3,000.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 1,000.00 $ 500.00 $ 500.00 $ 9,000.00 $ - 0
meals and entertainment $ 1,000.00 $ 300.00 $ 300.00 $ 300.00 $ 300.00 $ 300.00 $ 300.00 $ 300.00 $ 300.00 $ 500.00 $ 300.00 $ 300.00 $ 4,500.00 $ - 0
staff salaries and benefits $ 92,783.33 $ 92,783.33 $ 92,783.33 $ 92,783.33 $ 92,783.33 $ 92,783.33 $ 92,783.33 $ 92,783.33 $ 92,783.33 $ 92,783.33 $ 92,783.33 $ 92,783.37 $ 1,113,400.00 $ - 0
$ - 0 $ - 0
$ - 0 $ - 0
$ - 0 $ - 0
$ - 0 $ - 0
(Note: Insert additional rows above as necessary.) $ - 0 $ - 0
Totals: $ 141,764.66 $ - 0 $ 371,791.66 $ - 0 $ 100,458.66 $ - 0 $ 100,458.66 $ - 0 $ 100,458.66 $ - 0 $ 100,458.66 $ - 0 $ 100,458.66 $ - 0 $ 100,458.66 $ - 0 $ 100,857.66 $ - 0 $ 102,318.66 $ - 0 $ 101,638.66 $ - 0 $ 100,458.70 $ - 0 $ 1,521,581.96 $ - 0
Line item: institutional memberships- July amount is NACA membership (NACA, 2020) and NASPA membership (NASPA, 2019), April amount is for ACPA membership (ACPA, 2020)
Line item: student staff training- 2% of overall budget as cited by Nikos Andriotis (2017)
Line item: staff salareies and benefits- total salary and benefits budget divided by 12 months
Line item: marketing materials- 5% of overall budget spread out over 12 months (Zinkan, 2017)
Line item: office supplies- $93/month per (Supplies, 2019)
Line item: stji registration- 2 students to go at rate of $750 each (SJTI, 2020)
Line item: staff professional development- May amount is for 2 staff members to attend NACA confrence at $590 each (NACA, 2020b). March amount is for 1 staff member to attend ACPA confrence (Wong, 2019).
Line item: new student orentation - $50 per student for 33% of FTE (assuming freshman as well as transfer srudents attend)
Line item: travel- estimate for travel regarding confrences and other departmental responsibliities
Line item: meals and entertainment- $20 per meal per employee for each day of travel
v
References:
ACPA. (2020). As a College or University. https://www.myacpa.org/join/institutional
Andriotis, B. N. (2017, November 29). Training Budget 101: How to effectively manage your training costs. EFront Blog. https://www.efrontlearning.com/blog/2017/07/training-budget-minimize-training-costs.html
NACA. (2020a). Become a Member of NACA - School Membership. National Association for Campus Activities. https://www.naca.org/JOIN/Pages/SchoolMembership.aspx#SchoolDues
NACA. (2020b). NACA® Student Organizations Institute - Registration Fees & Deadlines. National Association of Campus Activities. https://www.naca.org/SOI/Pages/Registration.aspx
NASPA. (2019). 2019-2020 Dues Structure. https://www.naspa.org/images/uploads/main/2019-20_Dues_Structure_For_Web.pdf
SJTI. (2020). Profesional STJI. Social Justice Training Institute. https://sjti.org/professional-sjti#:~:text=Cost%20of%20registration%20is%20%24750.00,requesting%20a%20reimbursement%20from%20them
Supplies, B. S. (2019, July 31). Finding Affordable Office Supplies: Office Supply Budget. Blue Summit Supplies. https://www.bluesummitsupplies.com/blogs/resources/finding-affordable-office-supplies-office-supply-budget#:%7E:text=In%20general%2C%20the%20average%20cost,%2477%20to%20%2492%20a%20month
Wong, A. (2019). Registration. ACPA. http://convention.myacpa.org/nashville2020/registration/
Zinkan, R. (2017, October 17). Total Marketing Spend: The Hard Questions. Call to Action: Marketing and Communications in Higher Education. https://www.insidehighered.com/blogs/call-action-marketing-and-communications-higher-education/total-marketing-spend-hard-questions
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