From: [email protected]

To: [email protected]

Date: Tuesday, July 17, 2018 12:10 PM

Subject: Exploring idea of larger work spaces for office expansion

Good Afternoon Everyone,

The company is leasing additional office space in the building adjacent to us. Voletta Williams

our facilities manager has asked me to gather information regarding your workspace so she and

our senior managers can create a space allocation plan that makes sense for our daily business

activities.

In the expansion 8 or 10 more private offices will be added for those with a valid business case.

Typically offices have been reserved for upper management, client account specialist, and

marketing leaders, who are often engaged in 1on 1 meetings with employees, or face to face

meetings with clients and privacy is needed. If you have a strong business case where an office

will improve your ability to work efficiently please present a detailed business case with your

request.

There will also be an increase in square footage to some of the cubicles, available to those with

valid business purposes. An example of a valid business case would include but is not limited to;

needing space for a personal file cabinet to keep sensitive information, you are involved in

researching documents and your current desk does not hold all of the information, you require

that your desk has dual monitors as you cross reference excel sheets and 2 computer screens

would help you be efficient.

Please keep in mind that space is limited and management will not be able to place everyone in a

private office or a larger cubicle, but will do their best to make sure everyone is properly

situated. Details are crucial and will assist Voletta in being an advocate for you. Please submit all

of your responses directly to me by end of business day Tuesday, July 31, 2018.

Thank you,

YourName

Assistant to Voletta Williams

Trust Us Insurance Company

Dallas TX

To: <employees>@trustus.org

Cc: <VolettaWilliams>@trustus.org

Bcc: [email protected]

Subject: Your Current and Future Office Space Allocations

Employees of TrustUs Insurance,

As some of you may know, our office suite here at headquarters has long housed many

functions of our organization. Today, however, the office of facilities allocation, headed by

Voletta Williams, is looking to afford various employees a larger and more private office space.

In TrustUs’s headquarter office today, there are thirty-five cubicles, and twenty

enclosed offices, with employees in each. Following execution of this project, there will be

several additional enclosed offices are being made available, and various employees will be

receiving new offices by the discretion of the facilities department. For reference and

transparency, the new offices currently under construction are of equal size and have equal

privacy as the enclosed offices in this building as of today. Please also be informed that this

change, will not only afford some employees new offices, it may also result in the expansion of

some cubicles to further accommodate employees.

If today, you feel as though you or another employee truly deserves a larger and more

private office space, please forward the following information to [email protected], with the

subject, “RE: Office Space”. To be further considered, or to express your work-based need for a

larger and more private office space, enclose in an official email, the specific reasons that you

require a larger and more private office space, for example, a work-related requirement for

privacy, the need for more storage space, or specific technology space requirements. All

employees interested must write back no later than 4:30 PM on Tuesday, July 17, 2018 to be

considered. This information will further be processed by the facilities department, and

individuals will be notified if they are getting an expansion or change in their work space.

If you have any questions or concerns regarding this opportunity for change, or this

project in general please feel free to reach out to the offices of Voletta Williams directly, at

[email protected].

Your Name

Assistant to Voletta Williams

TrustUs Insurance Company

Dallas, TX 75203

Phone: your office phone number

Email: [email protected]